Question 1

What is AI-Assist for SMEs?

Accepted Answer

AI-Assist for SMEs is an all-in-one AI automation platform built specifically for UK small and medium businesses. We provide AI chatbots, lead management, email sequences, appointment scheduling, and workflow automation — all set up and managed for you, with no technical knowledge required.

Question 2

How long does it take to get set up?

Accepted Answer

Most clients are fully live within 1–2 weeks. After you sign up, our team contacts you within 1 business day to schedule your onboarding call. We handle all the technical setup, train the AI on your business, and test everything before going live.

Question 3

Do I need any technical skills?

Accepted Answer

No. Our service is completely done-for-you. We handle the setup, configuration, and ongoing management. You simply log into your dashboard to view leads, conversations, and analytics.

Question 4

Can I try it before committing?

Accepted Answer

Yes. We offer a free trial period so you can explore the platform and see how it works before upgrading to a paid plan. Visit our Pricing page for current trial details.

Question 5

How does the AI chatbot work?

Accepted Answer

Our chatbot is powered by advanced AI, trained on your specific business information — your services, pricing, FAQs, and policies — so it can answer customer questions accurately 24/7. You can update the knowledge base at any time from your dashboard.

Question 6

Will the chatbot always give correct answers?

Accepted Answer

The AI performs very well for the vast majority of questions it is trained on. However, AI can occasionally misinterpret questions or produce inaccurate responses. We strongly recommend reviewing chatbot conversations regularly and updating your knowledge base to improve accuracy. For critical or complex queries, the chatbot can be configured to escalate to a human.

Question 7

Can the chatbot book appointments for my customers?

Accepted Answer

Yes. On Professional and Enterprise plans, the chatbot can check availability and book appointments directly in your calendar. It integrates with Google Calendar and Cal.com.

Question 8

Can I customise what the chatbot says?

Accepted Answer

Absolutely. You control the chatbot's knowledge base, personality, and the topics it covers. You can add, edit, or remove information from your dashboard at any time.

Question 9

What languages does the chatbot support?

Accepted Answer

The chatbot primarily operates in English. For multilingual support requirements, please contact us to discuss your options.

Question 10

How do I add the chatbot to my website?

Accepted Answer

After your chatbot is configured, we provide a simple embed code snippet — a single line of JavaScript. You or your web developer paste it into your website's HTML, usually before the closing tag. We can also assist with installation on popular platforms like WordPress, Wix, and Shopify.

Question 11

What integrations do you support?

Accepted Answer

We currently integrate with Google Calendar, Cal.com (appointments), SendGrid (email delivery), WhatsApp (via Twilio), Zapier (to connect hundreds of other tools), and Stripe (billing). More integrations are added regularly.

Question 12

Can you connect to my existing CRM?

Accepted Answer

Yes. Via Zapier we can connect to most CRM systems including HubSpot, Salesforce, Zoho, and Pipedrive. We can also set up direct webhooks for more advanced integrations. Contact us to discuss your specific setup.

Question 13

Do I need to change my website?

Accepted Answer

For the chatbot, only a single embed code needs to be added — your site otherwise remains unchanged. For booking pages, we can either integrate with your existing site or provide a standalone booking link.

Question 14

What plans are available?

Accepted Answer

We offer three plans: Starter (£49/month), Professional (£149/month), and Enterprise (£299/month). Each plan includes different features and usage limits. Visit our Pricing page for a full comparison.

Question 15

How does billing work?

Accepted Answer

Subscriptions are billed monthly in advance via Stripe. You can cancel at any time, and your access continues until the end of the paid period. There are no long-term contracts.

Question 16

Can I change my plan?

Accepted Answer

Yes. You can upgrade or downgrade your plan at any time from your account dashboard or by contacting us at info@aiassistsmes.co.uk.

Question 17

Do you charge VAT?

Accepted Answer

Yes, VAT is applicable where required by UK law. Your invoices will show VAT as a separate line item.

Question 18

What is your refund policy?

Accepted Answer

We offer a 14-day cooling-off period on first purchases under UK consumer law. After that, subscription payments are non-refundable. See our full Refund Policy for details.

Question 19

Is my data secure?

Accepted Answer

Yes. All data is encrypted in transit (TLS) and at rest. We use Supabase (hosted in the EU) for data storage, which is SOC 2 compliant. We never sell your data to third parties.

Question 20

Who processes my customers' data?

Accepted Answer

When your customers interact with your chatbot, their messages and any personal details they share are processed by us on your behalf — we act as your data processor and you remain the data controller. You are responsible for having appropriate privacy notices on your own website.

Question 21

Are you GDPR compliant?

Accepted Answer

Yes. We are registered with the UK ICO (registration number ZC106782) and comply with UK GDPR and the Data Protection Act 2018. A Data Processing Agreement (DPA) is available for B2B customers — contact us at info@aiassistsmes.co.uk to request one.

Question 22

Where is my data stored?

Accepted Answer

Your account data is stored on EU-based servers. AI processing uses Anthropic's API, which may process message content in the USA. Anthropic operates under appropriate data transfer safeguards. For full details, see our Data Processing Agreement.

Question 23

How long do you keep my data?

Accepted Answer

We retain your account data for the duration of your subscription plus 30 days after cancellation, after which it is permanently deleted. You can request a data export or deletion at any time by emailing info@aiassistsmes.co.uk.

Question 24

What support do I get?

Accepted Answer

All plans include email support at info@aiassistsmes.co.uk. Professional and Enterprise plans include priority support and a dedicated onboarding call. Enterprise clients also receive monthly review sessions.

Question 25

How do I get help if something goes wrong?

Accepted Answer

You can contact us at info@aiassistsmes.co.uk or use the support form in your dashboard. For urgent issues, Enterprise clients have access to priority support with faster response times. You can also check our System Status page for any known outages.

Question 26

Can you train my staff on the platform?

Accepted Answer

Yes. We provide onboarding training as part of setup, and can arrange additional training sessions for your team on request.

Frequently Asked Questions

Getting Started

Chatbot & AI

Integrations & Setup

Billing & Plans

Data, Privacy & GDPR

Support & Onboarding

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